Referral from a Residency Program

a.  The Chairman/Program Director may contact The Performance and Wellness Section to discuss an area of concern related to a resident’s performance or wellbeing. This contact may be made via email (wellness@omsb.org) or per phone.

b.  If an Assistant Program Director or A member of Scientific Committee wishes to Discuss/refer a case to the Performance and Wellness Section, they need to discuss this with the Program Director/Chairman prior to referral.

c.  If appropriate, attempts will be made to assist the Chairman/Program Director in managing the resident’s issue internally.

d.  If step 2 is considered inappropriate, or step 2 has been trialed and failed, then a referral can be made directly to The Performance and Wellness section for a face-to-face assessment of the Resident.

e.  A referral is required in writing from the Chairman or Program Director. The referral process requires a completed referral form, available either online at www.omsb.org or from the Program Administrators. It is preferred that the referral be sent to the Performance and Wellness Section, via email. There is a dedicated email address for The Performance and Wellness Section. The email address is wellness@omsb.org

f.  Issues relating to confidentiality will be discussed in a separate section under “confidentiality”.

 

Self-Referral by a Resident for Assessment and Counseling

a.  A Resident may contact the Performance and Wellness Section directly and request an assessment.

b.  The self-referral process requires that a referral form is completed. This is available either online or from the Program Administrators. It is preferred that the referral request is sent to the Performance and Wellness Section, via email. There is a dedicated email address for The Section. The email address is wellness@omsb.org

c.  Following receipt of the referral, an appointment will be arranged with the resident.

d.  Issues relating to confidentiality will be discussed in a separate section under “confidentiality”.

Referral in the Case of a Withdrawal Request by a Resident

a.  The Resident submits a Withdrawal Form to the OMSB Admissions & Registration Office.

b.  The OMSB Admissions & Registration Office processes the request and refers it to the Scientific Committee for their opinion/resolution.

c.  If the withdrawal process is still ongoing, following the Scientific Committee’s involvement, then a Referral must be made to the Performance and Wellness Unit.

d.  The Report generated by the Performance and Wellness Unit is sent to the Scientific Committee for their final recommendation. A copy of the report is sent to the Vice President’s Office.

e.  The Scientific Committee sends an official letter of approval to OMSB to process the Resident’s withdrawal.

f.  The Resident must then obtain approval from Sponsor.

g.  The Resident must continue training in OMSB until the Cancellation of the Release Qarar.

h.  The Resident must fill in an OMSB Clearance Form and submit it to the Admission and Registration Office.

i.  The Resident must report back to the Sponsor directly after leaving OMSB.

j.  The Resident must complete any other Requirements recommended by OMSB.

Referral in the Case of Transfer by a Resident

a.  The Resident submits a Transfer Form to the OMSB Admission & Registration Office

b.  This office processes the request and refers the Resident to the Performance and Wellness Unit, for an assessment. The referral form indicates that the assessment report must be submitted to the Vice President of Academic Affairs.

c.  The report from the Performance and wellness Unit is sent to the Vice President of Academic Affairs

d.  The Vice President of Academic Affairs will make the necessary recommendations to the current and new Scientific Committees as deemed necessary

e.  Upon approval of both current and new Scientific Committees, the Resident must then obtain approval from their sponsor.

f.  Applications for transfer must be submitted by November of each academic year

g.  The Resident must enter the interview process and compete with other applicants for that slot

h.  The Transfer request must be approved by the Executive Board

i.  Resident should remain in the current specialty until the end of the academic year

j.  Any other requirements recommended by OMSB

Guidelines for Eligibility for Assessment by the Performance and Wellness Section

a.  All Residents that self-refer.

b.  Residents, who are identified by their respective Scientific Committee and/or Program Director, as experiencing “difficulty in training”. This may be demonstrated by a change in academic performance or an emotional or behavioral change.

c.  This referral may occur at any stage of their training. There is no limit to the number of times, during Residency training, that a Resident may be referred.

d.  All Residents that are on Probation.

e.  All Residents on a Remedial Program.

f.  All Residents who choose to withdraw from an OMSB Training Program or transfer from one specialty to another.

·  The aim of this assessment is to ensure the Resident’s wellbeing, to potentially provide counseling regarding their further career pathway and to address any other issues as required.

g.  Residents with physical health issues, if it is assessed by their respective programs or The Healthcare Committee that they require assessment and would benefit from additional support.

 

Guidelines for Eligibility for Counseling/Support 

a. Counseling is available for Residents who self request it, for issues impacting on their work performance.

b. Counseling is available for Residents who have been assessed by The Performance and Wellness section and found to have underlying issues that are impacting on their residency training.

c. Where Counseling is recommended, following an assessment by the Performance and Wellness Section, the Resident may request to receive this treatment from an outside provider. This will be at the Resident’s own expense.

· If the Resident was referred by their respective OMSB program, the Performance and Wellness Section will provide a progress letter to the respective program.

· If the Resident is receiving treatment from an external agency, then proof of attendance is required by the Performance and Wellness Section. This will be forwarded to the respective Program Director/Chairman.

Guidelines Regarding Confidentiality and the Performance and Wellness Unit 

a.  Every attempt will be made to treat information disclosed to the Performance and Wellness section, regarding individual residents, in a confidential and respectful manner. 

b.  No information may be revealed to anyone outside the OMSB organization.  (For the purpose of these guidelines, trainers and supervisors, directly involved in a resident’s training, are considered part of the OMSB organization.)

c.  In the event of the following, an exception is made to (ii) and information may be disclosed outside of the OMSB organization:-

i. There is a significant risk of suicide or self-harm to the Resident.

ii. There is a significant risk of homicide or harm to others. This includes, but is not limited to patient safety.

iii. The resident provides written consent for information to be disclosed outside of the OMSB organization.

d.  If, following assessment, a Resident requires further counseling and management, only essential information will be provided in a progress report to the original referrer.

e.  All formal written correspondence from The OMSB Performance and Wellness Section will be copied into the Resident’s official OMSB file.

f.  All information that is documented by The Performance and Wellness Section will be stored in a confidential manner and maintained in a separate filing system from the resident’s official OMSB file.

g.  Notes will be taken during the assessment and any follow up sessions. These notes are clinical business records. These records are the sole property of the Performance and Wellness Section, of OMSB.

Guidelines Regarding Treatment Provision by the Performance and Wellness Unit

a. In the event that a resident may require medication, as part of the management of their difficulties, this will not be provided through OMSB and appropriate medical assessment must be sought.

b. OMSB strongly advises against OMSB Residents self-prescribing any medication.

c. OMSB recommends regular monitoring of any prescribed medication or diagnosed medical condition.