Guidelines for Local Academic Activities:
1. There are three (3) types of Local Academic Activities a Resident may attend during his/her Residency Training period :
c. Conferences or Symposia
2. Local Academic Activities should be in the Resident’s specialty area.
3. Attending Local Academic Activities is a privilege and not mandatory for the Residents’ Training.
4. Granting financial support for any Local Academic Activity will be dependent on the availability of resources in that academic year.
5. No more than two local academic activities can be attended in the same academic year per resident.
6. OMSB Trainee Affairs Department will consider approval of any additional Local Academic Activities based on importance of the activity.
7. Selection of Residents attending local academic activities will be based on recommendations from the Scientific Committee.
8. Residents registered for but do not attend Local Academic Activity without a valid reason must reimburse all financial expenses provided by OMSB.
9. The guidelines are subject to change depending on availability of resources or as deemed necessary.
Application Process for Local Academic Activities:
1. Requests to sponsor Residents to attend Local Academic Activities should be submitted to OMSB three months prior to the Activity’s date.
2. OMSB communicates with the concerned Scientific Committees for their approval and nomination of residents.
3. The Scientific Committee sends a nominated list of residents to OMSB.
4. OMSB approves Scientific Committees’ requests and informs nominated residents of the approval.
5. OMSB sends approval letter to the Local Academic Activity organizing committee with a list of nominated residents.
6. Nominated residents are responsible for the Local Academic Activity registration process and attendance.
7. The nominated Residents must submit registration invoices and attendance certificates for reimbursement within two weeks after attending Local Academic Activity. Requests submitted later than two weeks of attending the activity will not be looked at.
8. A Qarar will be issued upon receiving the required documents (registration invoices and attendance certificates) to reimburse residents.
Guidelines for Academic Activities Abroad:
1. There are three (3) types of Academic Activities a Resident may attend during his/her Residency Training Program Abroad:
a. Workshop or Short Course
b. Conference or Symposium
2. Granting financial support for any Academic Activity will be dependent on the availability of resources in that academic year.
3. Multiple Academic Activities Abroad cannot be combined in the same academic year, and no more than two academic activities throughout the Resident’s duration of training.
4. A Resident cannot attend the same Academic Activity more than once throughout the Resident’s duration of training.
5. Any Academic Activity Abroad cannot be financially supported while a Resident is already abroad on a Fellowship or Advanced Training.
6. Going for Academic Activities Abroad is a privilege and not mandatory for the Residents’ Training.
7. The Residents who do not complete the Academic Activity without a valid reason must payback all financial expenses provided by OMSB.
8. The Scientific Committee should provide clear objectives and detailed contents of the Academic Activity Abroad.
9. The Academic Activity Abroad should be in institutions recognized by OMSB.
10. The Residents must pass OMSB Part I or equivalent to apply for Academic Activities Abroad.
11. The OMSB will sponsor Academic Activities as stated in the Approved Application. Any subsequent changes to the Activity (such as course, objectives, place, duration, etc.,) will not be approved by OMSB and may lead to cancellation of funds to sponsor the Activity.
12. Priority of funding academic activities will go to Full Residency Training, Fellowship/Advanced Training, Short Courses/Workshops, Electives, and conferences, in that order.
13. If the Resident, for any reason, decides to withdraw from the Academic Activity Abroad after receiving approval from the concerned parties, then OMSB will not approve processing of future Academic Activities Abroad.
14. Any other situations not mentioned above will be dealt with on a case – by – case basis.
15. The Guidelines are subject to change depending on available resources or as deemed necessary.
16. A resident will be allowed to add to or change his/her application form one month after the deadline of specified period for receiving applications.
17. For workshops/short courses: · The duration of the workshop / short course should not exceed 1 week under normal circumstances. Longer periods of time must be approved by OMSB.
For Conferences Abroad:
The Resident will be allowed to attend one Conference abroad throughout the Residency Training Program provided that he/she will be presenting:
a. Oral Presentation; OR
b. Poster Presentation (only first Author attends)
Criteria for Electives Abroad:
1. The Elective should be in the Resident’s specialty area and should complement the Training Program.
2. The Elective should enhance the Resident’s training in the specialty.
3. Selection of Residents will be based on merit, performance and recommendations from the Scientific Committee.
4. Priority will go to Seniority.
5. The monthly evaluation of the Resident must be completed by the Supervising Trainer using OMSB forms at the end of the elective.
6. The Resident should provide evaluation of the Elective at the end of the duration using OMSB or the institutions’ Forms.
7. The duration of the Elective should not exceed 1 month under normal circumstances. Longer periods of time must be approved by OMSB.
Application Process for Academic Activities Abroad:
1. The Resident must submit the application of attending Academic Activities Abroad to OMSB Trainee Affairs Section within the specified period.
2. The OMSB Trainee Affairs section will coordinate the request with the Specialty Scientific Committee for their nomination and approval.
3. Education Advisory Committee will review the request for final approval.
4. A Qarar will be issued upon approval by the Education Advisory Committee.